Article Guidelines

0. Introduction

1. Length

2. Title

3. Subtitles

4. Names

5. Quotations

6. Abbreviations

7. Numbers

8. Date and Time

9. Pictures

10. Autobiography

11. Gender

12. Calendar

13. Corrections and Amendments

0. Introduction

In order to ensure a high quality and a constant appearance, we need clear guidelines on how to write an article on the blog. This guide shall help all authors to blog and facilitate the communication with the Blog Team in case of different opinions. Exceptions from this guide can be made by the decision of the PR Officer or Presidency of UNYANET.

1. Length

You should write in English and the text cannot be longer than 1 000 words. It’s supposed to be a blog, not a text message or short commentary, nor a novel or a thesis. Blog writings are typically compact texts with one core message that can be developed and elaborated but not extended to several interrelated topics or numerous points of view. The blog team will shorten longer articles.

2. Title

Each blog needs a title and it should fit on one row. The title must contain information about the content of the article and, at the same time, must tempt the visitor to read the whole article.

If a title raises a question, a sentence introducing the question must appear within the lead paragraph of the blog. Exclamation marks shall only be used in extraordinary circumstances. All nouns, pronouns, adjectives, verbs, adverbs, and subordinate conjunctions should be capitalized. Articles, prepositions and coordinating conjunctions are not capitalized.

3. Subtitles

The article should be organized with help from subtitles in order to facilitate the reading. A subtitle shall summarize the content of which constitutes the next one or several paragraphs.

4. Names

Each Person has a first and a last name and every time a person is mentioned, the whole name including the relevant title (Mr, Mrs, President etc.) must be written. This also applies to quotations and whenever the person is mentioned repeatedly. It is absolutely important that the spelling of all names are double checked before an article is handed in. There is nothing more embarrassing and unprofessional then a mistake with a name.
The first time a person is mentioned, the name of the person must be a link to the web page of the relevant institutions or, if such a website does not exist and if available, to the relevant Wikipedia article in English.

5. Quotations

In case a person, company, association or organization is quoted, it is always better to quote directly than by indirect discourse. Furthermore, there must always be an indication of the source or an internet address to the source if the quotation is an online source. Quotations and their references should be done with footnotes and a bibliography at the end. Articles with quotes but no information on the source will not be published.

6. Abbreviations

Only generally known abbreviations can be used without an explanation (for example: UNO, EU, NGO, NASA, etc.). Not so well known abbreviations must be written out the first time with the related abbreviation in brackets. Abbreviations of words that are not a proper name are not allowed (for example: etc., aka).
Furthermore, abbreviations, like quotations, must be listed at the end in a form of a bibliography, with the internet addresses of the web page of the relevant institutions or, if such a website does not exist, of the relevant Wikipedia article in English. If an institution has neither an official webpage nor a Wikipedia article, it raises the question if it is important enough to be mentioned.

7. Numbers

Written text shall be used instead of numbers (for example: one out of three instead of , nearly the half instead of ~50%, less than a quarter instead of <¼). Percent (instead of %) and all other measuring units must be written out too.

8. Date and Time

While months are written out, date and year must not. The form is British English without any additions. For example: [day] [month] [year] / 1 January 2000.
Information about time shall be given according to the relevant time zone. The abbreviation of the relevant time zone must be added in brackets. Time shall be written in 24h style with a colon between hour and minute. While one-digit hours shall be written with only one number, one-digit minutes must have an additional zero. A day starts at 0:00 and ends at 23:59. When an event is global or happens everywhere at the same time (e.g. the Earth hour), write the GMT. When it is an online meeting or event, write the time where the event is lead from.

9. Pictures

Pictures shall support but not dominate an article. They have different functions:

  • Logos shall support articles about associations, companies or related events or people. They must be placed at the beginning of an article on the right to first paragraph. The internet address of the website of the relevant institutions/event must be announced in the bibliography.
  • Photos must be added to articles whenever suitable. Furthermore, they must have a direct connection to the relevant article and therefore support its content. The quality of the photo must be sufficient and it must fit into the format of the whole article.

The author of the article must have the right to use the picture for the article. By adding a picture to an article, the author confirms that he has these rights. Pictures must be sent along with the article in jpg- or jpeg-format (no bmp, gif etc.).

10. Autobiography

Each author must submit information about himself/herself along with the article and the pictures. The information shall contain: full name, country of origin/residence, position and affiliation. For example: “The author is John Doe, Vice-President of UNYA Doeland”, or “The author is Mark Smith from Smithland. He is the Head of Peace Department at Smith Corporation and a board member of Smiths for Peace Initiative.”
Each author is responsible that his/her information is up to date at the time of publication of the article.

11. Gender

Only in case a noun has a male and a female version and both genders shall be addressed, both words must be mentioned with a “/” between them (for example: Lord/Duchesse).

12. Calendar

If an article is related to an event, the event must be added to the calendar on UNYANET website.

13. Corrections and Amendments

The blog team will correct small spelling mistakes and make small amendments to articles in order to fit them to the rules outlined in this guide. An article will be rejected and the author will be contacted if it has too many spelling mistakes and/or if the corrections and/or amendments would change the meaning of an article.

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